PilotPractice's voice and text AI is the always-on receptionist for med spas — it answers every patient call and message, books straight into Aesthetics Pro, Boulevard and Mindbody, and follows up automatically. More accurate than any answering service, and HIPAA-compliant to the core.
Med spa clients are high-intent and price-aware — they call asking what Botox costs and whether you have an opening this weekend. If your front desk is mid-treatment and the call goes to voicemail, that client books with the next spa on Instagram before you ever call back.
PilotPractice's med spa voice AI answers instantly, quotes treatments and packages from your menu, and books straight into Aesthetics Pro, Boulevard, Mindbody or Vagaro. It captures the treatment of interest and budget, screens candidacy, and routes high-value consults to your team.
Because aesthetic clients book — and ghost — at high rates, the AI can collect a card on file or deposit when it books, send confirmations and reminders, and run win-back texts to fill last-minute openings. Your phone stops costing you bookings.
Real, unedited calls handled by PilotPractice's med spa voice AI in production. Patient details changed for HIPAA — everything else is exactly how it sounded on the line.
Pulls the live schedule and books Botox, filler, facials or laser into the right provider in real time.
Captures the treatment they want and their budget, screens candidacy, and routes high-value consults to your team.
Confirms the appointment and collects a card on file or deposit to cut no-shows.
Answers pricing and package questions from your menu and books the consult — nights and weekends.
Real call · real EMR lookup · zero humans in the loop. Want to stump it? Call our live demo line →
The fastest-growing channel in healthcare isn't the phone — it's the text thread. PilotPractice holds a real conversation over SMS, answers questions, and writes the appointment straight into your schedule. No app, no portal, no waiting on hold.
Every missed, after-hours and overflow call is a patient who booked somewhere else. Move the sliders to your numbers.
One AI that picks up every inbound call and text — and proactively calls and texts patients to fill your schedule, recover no-shows and bring people back.
We officially integrate with Aesthetics Pro, Boulevard, Mindbody, Vagaro, Nextech and 50+ med spa and aesthetic booking systems — reading your live schedule and writing back in real time. No rip-and-replace.
Don't see your system above? That list is what we integrate with today — but it's always growing, and there's a good chance we can connect yours too. Tell us what you run and we'll confirm.
Check your EMR & request an integrationThe same AI runs the front desk for practices across healthcare — each one trained on its own providers, services, insurance and scheduling rules. Explore your specialty:
One-click OAuth or guided setup. PilotPractice reads your providers, services, hours and insurance list automatically.
Port or forward your line and turn on texting — we handle all the telecom. Nothing changes for your patients.
Most practices are answering real calls and texts within 24 hours. You watch it ring.
Every call and text is encrypted, logged and audit-ready. Security isn't a feature — it's the foundation.
Full access. Every integration. No credit card. If it doesn't book you more appointments than it costs, walk away.
Setup takes one call. We do the work — you watch it ring.
