From $199/location. Unlimited users. No contracts.

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EHR-integrated desk phones, patient communication, automated follow-ups and a Voice AI receptionist that books straight into your chart. Flat per-location pricing: pick your phones and the bundles your front desk needs.

Your practice

Locations 1

Every plan and bundle is priced flat per location, with unlimited users. Setup is charged once, on your first location only. Every location after the first is 20% off.

Desk phones 2

Additional desk phones 0

$21/mo per additional Yealink desk phone rental, zero-touch provisioned.

Billing Monthly

Bundles

Scheduling & Follow-ups+$149/mo Online scheduling, digital forms, appointment reminders and confirmations, recall and reactivation texts, missed-call text-back, no-show recovery. Reviews & Marketing+$149/mo Review requests, website chat-to-text, email marketing (10,000 emails/mo), bulk texting (5,000 texts/mo), new-lead nurture sequences.

Voice AI Receptionist + EMR/EHR+$499/mo An AI receptionist answers every call and books directly into your EMR. Every call transcribed, summarized on the patient record, and written to the chart. 500 AI minutes included, then $0.50/min.

AI-answered calls per location / month 400

After-hours, overflow, and calls staff can't reach. Average AI call is about 1.25 minutes.

Your estimated monthly price

$199

$199 per location

One-time setup (first location)$249

Setup with annual billing$0

Book a demo

Estimate only. Bundle pricing applies automatically when every bundle is combined. Unlimited US calling for staff under a fair-use policy. AI minutes beyond 500 per location bill at $0.50/min. Hardware stays PilotPractice-owned and is returned if you cancel.

Plans

One flat base plan. Add the bundles your front desk needs.

Every plan is a flat monthly price per location with unlimited users. Start with the base plan, then add Scheduling & Follow-ups, Reviews & Marketing, or the Voice AI receptionist. Second and later locations are always 20% off, with no setup fee.

Base plan

Phones & Communication

$199/mo

per location · unlimited users · 2 Yealink desk phones included

Caller ID opens the patient record (call pop)
Two-way patient texting and missed-call text
Text to Pay payment links
Mobile app and desktop calling for every user
Team chat
Call recording, voicemail-to-email, call analytics
Fax
CRM + EMR/EHR integration
Essential AI: call transcripts and summaries
Number porting and unlimited US calling (fair use)

Additional desk phones $21/mo each. Without phones, the price is the same $199 and staff call from the dashboard or mobile app.

Bundle

Scheduling & Follow-ups

+$149/mo

per location

Online scheduling
Digital forms
Reminders and follow-ups
Appointment confirmations
Recall and reactivation texts and calls
Missed-call text-back, no-show recovery

Requires the base plan.

Bundle

Reviews & Marketing

+$149/mo

per location

Review requests and reputation monitoring
Website chat-to-text
Email marketing, 10,000 emails/mo
Bulk texting, 5,000 texts/mo
New-lead nurture sequences

Requires the base plan.

Bundle

Voice AI Receptionist + EMR/EHR

+$499/mo

per location · 500 AI minutes included

AI receptionist answers 24/7, books into your EMR
Every call transcribed and summarized
Chart note written to the EMR/EHR
Call sentiment scored on the patient record

$0.50/min past 500 AI minutes. All three bundles with the base plan: AI Front Office at $849/mo, save $147.

Setup: $249, onceShipping, zero-touch provisioning, number porting and a remote install call. Charged on your first location only. Waived with annual billing.

Usage, stated up frontUnlimited US staff calling under a fair-use policy. Voice AI: 500 AI minutes included, then $0.50/min. Email and bulk texting allotments as listed. No other usage fees.

HardwareTwo desk phones are included with the base plan; more are $21/mo each. Phones are PilotPractice-owned and returned if you cancel. Unreturned phones bill at $199.

Compared

Same phones. A very different front desk.

Weave bundles phones and texting. PilotPractice wires the phones into your CRM and EHR, then puts an AI receptionist on the line.

	PilotPractice	Weave
Base plan per location	$199/mo, unlimited users, 2 desk phones, CRM + EHR integration	$199/mo, optional 2 Yealink phones
Scheduling / follow-up bundle	+$149/mo Scheduling & Follow-ups	+$149/mo Coordinate bundle
Reviews / marketing bundle	+$149/mo Reviews & Marketing	+$149/mo Attract bundle
Phones included	2 Yealink desk phones, +$21/mo each after	2 Yealink phones, extra phone price not published
Setup	$249 once, waived with annual billing	Onboarding included, no fee published
Caller ID opens the patient record	Yes	Yes
Call notes written into the EMR/EHR	Yes, with Voice AI + EMR/EHR	No
AI receptionist that books into the EMR	Yes, $499/mo, available today	Early access, price not published
Pricing model	Flat per location, unlimited users, published on this page	Flat per location, quote behind an email gate
Contract	Month to month, 10% off annual	No long-term contract required, discounts on annual

Weave figures are from getweave.com/plans as of September 2026. Verify current terms with Weave directly.

Build your front desk.See the price instantly.

Your practice

Bundles

One flat base plan. Add the bundles your front desk needs.

Phones & Communication

Scheduling & Follow-ups

Reviews & Marketing

Voice AI Receptionist + EMR/EHR

Same phones. A very different front desk.

See it answer your phones.

Virtual Patient Coordinator Impact

Build your front desk.
See the price instantly.