Smarter Healthcare Marketing
. Fuller Schedules.Healthcare marketing paired with our CRM that verifies insurance and books patients directly into your EMR—one integrated system for better results.
- HIPAA-compliant
- Google Partner
- Meta Business Partner
- Connects to your EMR
- Instant Insurance Checks
- AI Receptionist
- Deskphones
- Phone System
One connected system. Higher ROI.
Because every click, call, booking, and visit is tracked in one place, we know exactly which ads turn into real patients—and double down on the winners.
- 1Attract PatientsWe reach local patients actively searching for your treatments.
- 2Capture & ConvertEvery call, text, and chat gets an instant response and automatic follow-up.
- 3Book the VisitQualified patients are scheduled straight onto your calendar, no front-desk bottleneck.
- 4Optimize Ad SpendReal booking data feeds back into Google and Meta so your ads target more patients like them.
AI Receptionist
Every call answered, 24/7
It picks up on the first ring, answers questions about your practice and books the visit straight into your EMR. Phone calls and texts, day and night.
Marketing and software, one team.
Most practices hire an agency to bring patients in and buy software to handle them. We do both, so every lead you pay for gets answered, booked and followed up.
Marketing
Bring new patients in
Ads, search and content run by a team that only works with healthcare practices.
- Google AdsSearch campaigns for the treatments you want more of
- Meta adsFacebook and Instagram ads that turn scrollers into consults
- SEO & AEORank on Google and get named in AI answers
- Website designFast, HIPAA-ready sites built to book patients
- Email & SMS marketingCampaigns that bring past patients back
Software
Answer, book and keep them
One HIPAA-compliant system for your front desk, connected to your EMR.
- AI receptionistEvery call and text answered 24/7, booked into your EMR
- AI chatWebsite visitors get answers and a booking on the spot
- CRMEvery lead, call and text in one place, tied to its source
- Scheduling & remindersOnline booking and reminders that cut no-shows
- Insurance checksEligibility verified before the patient walks in
- Reputation managementMore Google reviews from happy patients
Plus desk phones, HIPAA texting, call tracking and team chat.
Hear it from the doctors.
Any agency can write a testimonial. These are real doctors and clinic owners, filmed on-site in their own offices. Press play on any story.
Replace 20+ vendors with one connected system.
Stop juggling an ad agency, a web designer, and a stack of disconnected software. Get everything you need to grow in one place.
Without PilotPractice
- Paid-ads agency
- SEO agency
- Web designer
- Video crew
- Mailchimp
- HubSpot
- Answering service
- Phone system
- RingCentral
- Weave
- Podium
- Solutionreach
- NexHealth
- Birdeye
- CallRail
- Chat widget
- Insurance phone calls
- Slack
Websites built to book patients.
Every site is designed around your practice, built to rank, and wired into KloudMD so each form, call and booking lands in one place.
Syncs directly with your EMR
Patient charts created automatically
New patients are added to your EMR with their details, so your front desk skips the manual data entry.
Direct booking into your EMR calendar
Patients book on your website and the visit lands straight in your EMR schedule, with no double entry.
Better Google Ads performance
Real booked visits from your EMR flow back to Google, so your ads find more patients who actually book.
Built exclusively for healthcare.
We don't split focus across industries. Every ad, landing page, and scheduling flow is engineered specifically around healthcare procedures and patient decision-making.
What practice owners write about us.
Five-star Google reviews
We are a large ENT practice on the Mississippi Gulf Coast and partnered with Pilot Practice in September of 2025. Laura has been exceptional with our website build and marketing, and has extensive knowledge in her field. We are extremely pleased with the instant results we have seen after deploying Pilot Practice.
I wasted a year and upwards of $30,000 for a website/marketing/Ads… until I was referred to Pilot Practice by a friend who used them and transformed her practice. I can say in the few months I've used them, I have had my investment returned and then some.
The team is incredible! Skyrocketed our surgeries and designed the most beautiful websites for us.
Roy and Johnny are true Meta and Google Ads masters. They came in with a clear strategy, moved fast, and executed at a really high level. … Most importantly, CPA is dialed in and lead generation has been great.
Best investment in my cosmetic surgery practice. Roy runs google ads, SEO, and website design for us and has been a phenomenal return on investment.
…Their strategies for marketing is really what sets them apart from all other firms. They even have methods to integrate into our practice software, which we find amazing and user friendly.
Enterprise-grade healthcare tech, built for your practice
Your patients expect instant answers. Our AI Receptionist replies to every call, text and chat, 24/7.
Know every patient's coverage before they walk in, with instant insurance checks.
Patients book online, straight into your EMR calendar, without picking up the phone.
