Mental Health Practice Management Software & CRM
The practice growth platform
for mental health practices
The behavioral health CRM platform for lead & practice management. We automate the follow-up so you can focus on the follow-through.
No obligation
Powering psychotherapy clinics nationwide
Therapists lose thousands of dollars monthly…
at the front desk
- Website forms, voicemail, and social media messages are getting buried and missed
- Delayed follow-ups on therapy requests push potential clients to other practices
- Marketing dollars are spent with no clear data on what inspires bookings
Meet KloudMD
The mental health CRM that helps you capture,
convert, and retain more patients
Centralize calls, web forms, and DMs into one secure, HIPAA-compliant inbox
Automatically engage every new lead to turn their initial interest into a scheduled appointment
Cut down on manual admin work so your team can focus on building patient trust
Behavioral health practices
that run on KloudMD book
2x MORE appointments
More leads, more engagement, more revenue
The client journey management system for
psychotherapy and mental health
Website Widget
Turn your website into a
24/7 client intake tool
Allow potential clients to request a consultation or send a question anytime. Every submission lands in your inbox, beginning their journey toward care.
SECURE PATIENT MESSAGING
HIPAA-compliant calling, texting, and email in one hub
Engage clients safely via text, email, or phone. Every message is sent and received through your secure platform, protecting client privacy at every touchpoint.
PATIENT JOURNEY TRACKING & CRM
Guide each person from first contact to ongoing care
Instantly see who needs an intake call, a session reminder, or a post-session check-in. Let every client or patient feel seen and supported no matter where they are.
REPORTING & ANALYTICS
Get the data you need
to grow your therapy practice
What are your top referral sources? Which of your services are most in-demand? Get visual reports with the actionable insights needed to expand your practice.
Automated Lead Nurturing
Provide an instant,
welcoming response to
every inquiry
A fast reply shows you’re ready to help. Send automated, personalized messages the moment someone reaches out, letting them know they’ve been heard and valued.
PERFORMANCE COACHING TOOLS
Standardize and elevate front office communication
Review call recordings and performance data to refine your intake scripts. Make sure every team member offers a supportive, professional first impression always.
Get 30% more leads from our proprietary scheduler
on your mental health practice website
- Secure new patients with immediate engagement
- Improve show rate with automated texts
- Simplify intake by getting details upfront
- Let new patients book for immediate care
Nave Wellness
300% boost in website
conversions from KloudMD
Dr. Nicholle Peralta
Mindset TMS
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Dr. Nicholle Peralta
Psychiatrist
Book more of the patients you want
Yes, we sync with your EHR
No need to switch any systems. KloudMD integrates with the electronic health record you already use, so getting started is quick and painless.
Features to transform your practice
into a more profitable business
Calendar
Manage therapist schedules with monthly, weekly, and daily views. Easily reassign to a new provider to balance caseloads.
Telehealth
Provide secure virtual sessions and check-ins. Our platform is easy to access on any device, from any private location.
Consulting &
Training (add-on)
A dedicated specialist will help you optimize your intake process and workflows to improve operations.
Forms &
Clinical Notes
Create and manage all your digital forms and confidential clinical notes in a single, HIPAA-compliant, paperless platform.
Invoices &
Payments
Simplify payments for your clients. Send invoices they can pay discreetly and instantly online.
Tasks
Ensure nothing falls through the cracks by creating, assigning, and tracking tasks for your administrative and clinical team.
Growth for mental health clinics starts at the front desk
Capture revenue where it’s leaking from day one with KloudMD
All your questions, answered
We already use an EHR system we like. Does KloudMD replace it?
Nope! Think of KloudMD as the perfect partner for your current EHR. You’ll keep using your EHR for all your clinical notes and records, while KloudMD handles lead management, appointment requests, follow-ups, marketing automation, and other admin tasks.
How exactly does KloudMD help my practice capture more new patients?
“When the front desk gets overwhelmed, things fall through the cracks. KloudMD catches every lead from your phone, website, and social media and puts them into one clean inbox. Our system automatically follows up for you, so your practice is always the first to respond. The result is more inquiries turning into actual booked appointments.”
What kind of mental health practice is this for?
Our practice management platform is for psychotherapy, psychiatry, TMS clinics, MeRT clinics, and any other healthcare related to mental & behavioral health.
Can you explain how the automated follow-up works?
Let’s say someone sends you a message through your website at night. Instead of them waiting to hear back, KloudMD can instantly text them something you’ve already written, like: “Thanks for reaching out! We got your message and will be in touch tomorrow morning.” It’s a small touch that makes a huge difference and helps you connect with new clients before they look elsewhere.
Is KloudMD's patient communication system HIPAA compliant?
Yes! KloudMD is fully HIPAA compliant. That means two-way texting with patients, sending emails, making calls, and holding virtual therapy sessions are all secure. Patient data is always encrypted, so your team can communicate freely without worrying about compliance risks.
When will we see results?
On average, KloudMD users see an improvement in lead response time and booked appointments within the first 30 days.
