Performance Marketing Agency
For Mental Health Practices in New York, NY

If your website isn't converting visitors into booked patients—or if it looks like it was built a decade ago—rebuilding it isn't optional, it's overdue. In a city as competitive as New York, your website is your digital front door; it must establish immediate credibility, display insurance information clearly, and guide visitors through a frictionless intake process so you're not losing prospective patients to the practice down the street.

A typical website build takes 6–8 weeks from kickoff to launch. We work with urgency to establish your online presence quickly while ensuring every page is optimized for both search engine performance and the user experience your patients expect.

We're not a generalist agency that dabbles in healthcare. PilotPractice is a specialized agency and software company with an in-house team of developers, designers, and copywriters who work exclusively in the healthcare sector—which means the frameworks, integrations, and compliance standards are already in place before your onboarding begins.

Our standard website setup is $5,000. This includes a complete redesign of your site and intake pages, ensuring your practice looks professional and is technically equipped to handle high-volume traffic.

SEO builds authority over time, but our Google Ads campaigns are engineered to generate qualified leads much sooner. Most practices begin seeing a measurable increase in patient volume shortly after the initial optimization phase wraps up.

We deliver the platform and the leads—but your front desk team is a critical part of the conversion equation. Every team member receives their own KloudMD credentials so they can manage, track, and follow up with prospective patients without anything slipping through the cracks.

Yes—KloudMD is central to what we offer, not an optional add-on. It connects directly to your website and active marketing campaigns to automate lead capture and bring structure to your patient intake process from day one.

We operate as a true long-term partner, not a call center. While we don't offer on-demand 24/7 phone support, our account managers and regularly scheduled strategy sessions ensure your marketing stays calibrated and performing at its peak consistently.

Onboarding is built to be both thorough and efficient. It starts with gathering your technical credentials and business documentation—including your EIN for Google verification—then moves into Phase 1 (Website Build) before transitioning into Phase 2 (Full Marketing) once you're positioned to scale.